Location: Palo Alto, CA ( in- office 3–4 days per week)
We are looking for a highly organized Executive Assistant & Office Manager to support our leadership team and oversee day- to- day operations of our Palo Alto office.
This role is responsible for managing executive calendars, coordinating meetings and travel, and ensuring the office runs smoothly. The ideal candidate is proactive, detail- oriented, and enjoys working in a fast- paced startup environment while supporting multiple senior leaders.
Manage complex calendars for 3+ executives , including internal meetings, customer calls, and leadership coordination
Schedule meetings across multiple time zones and proactively resolve conflicts
Coordinate travel arrangements , including flights, hotels, and itineraries
Prepare meeting logistics including conference rooms, video conferencing, and materials
Support coordination of leadership meetings, board meetings, and investor meetings
Serve as the primary point of contact for the Palo Alto office
Manage the front desk and greet visitors, candidates, and partners
Coordinate food orders, catering, and team lunches
Manage relationships with office vendors, building management, and service providers
Order and maintain office supplies and equipment
Handle incoming deliveries and office logistics
Coordinate team events, office gatherings, and offsites
Manage meeting room reservations and shared office spaces
Help maintain an organized, welcoming, and productive office environment
Support operational tasks that help the leadership team and broader company run smoothly
1+ years of experience in an Executive Assistant, Office Manager, or similar role
Experience supporting senior leaders
Strong organizational and time- management skills
Excellent communication and interpersonal skills
Ability to prioritize tasks and manage multiple requests in a fast- paced environment
Comfortable working in person in Palo Alto 3–4 days per week
Proactive and highly organized
Strong attention to detail
Professional and welcoming presence in the office
Comfortable interacting with executives, candidates, and external partners
Thrives in a startup environment with evolving priorities
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