Executive Assistant Job at ECI Talent Partners, United States

  • ECI Talent Partners
  • United States

Job Description

Executive Assistant

Remote (U.S. Based) | Part-Time/Full-Time

ECI Talent Partners is hiring an Executive Assistant to support the daily operations of our executive recruiting firm. This is a high-impact role designed to support our growing firm. You'll be involved in nearly every function behind the scenes — managing candidate flow, scheduling, follow-up, organizing documents, reviewing resumes, and making sure things don't fall through the cracks. If you're detail-oriented, tech-savvy, and can handle a fast-paced environment with minimal supervision, this is a chance to be part of a growing recruiting firm that operates nationally across construction, engineering, and manufacturing.

What You'll Own:

  • Posting jobs, formatting resumes, screening applications
  • Scheduling intake calls and candidate interviews
  • Reviewing candidate questionnaires and prepping summaries
  • Managing CRM/ATS (Loxo), inbox, follow-ups, and task tracking
  • Preparing client agreements and updating job postings
  • Supporting marketing and business development outreach
  • Building lead lists and maintaining data accuracy
  • Acting as a point of coordination and follow-up for all open searches

What You'll Need:

  • Prior experience as an assistant, coordinator, or operations support in a fast-paced setting
  • Excellent organization, communication, and follow-through
  • Strong familiarity with LinkedIn, AI Tools, and ATS/CRM tools
  • Professional, polished, and proactive attitude
  • Ability to work independently and take ownership
  • Recruiting or staffing industry experience is a plus

Apply confidentially today or reach out directly for more details. All inquiries will be handled with discretion.

Job Tags

Full time, Part time, Remote work

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